What this statement covers
Greater Wellington Regional Council (Greater Wellington) has created this privacy statement to explain how we deal with your personal information collected by us through the Greater Say Panel (the Panel). Personal information is information about an identifiable individual – you.
Our collection, use and disclosure of your personal information addresses the requirements of the Privacy Act 2020. This Act is administered by the Ministry of Justice and overseen by the Office of the Privacy Commissioner.
The Greater Say Panel platform
What personal information do we collect?
The following information is collected directly from you. Your provision of this information is voluntary.
When you register to join the Greater Say Panel (the Panel), we ask you for a range of information about you including your name, contact details, and demographic information such as age, ethnicity and location. We also ask you additional questions about employment, income, education and household decision-making to help give us more detailed data when we analyse the survey responses and look for social trends on the survey topics.
In any survey emailed to you as a member of the Panel, if we ask you again for demographic information on your age, gender, and ethnicity, it is because we are also inviting general members of the public to fill in the survey.
We collect data on specific topics through surveys which the Panel are asked to complete. It is voluntary to complete any survey.
We collect grouped data on the number of Panel members and people who fill out our surveys, such as whether the survey was completed in part or in total. This information is not linked to any named individuals.
We may occasionally run surveys through the Greater Say Panel on topics and work programmes where we partner with other organisations. We will advise you of this in the survey introduction if other organisations are involved.
Purposes for collecting your information
We collect the above information to:
Using your information
We will only use the information you provide to us:
Data storage, security and accuracy
Greater Wellington has implemented measures to ensure that your personal information is kept safe and secure; is protected against loss, damage, misuse and unauthorised access; is kept accurate, current, complete, and relevant; and is not misleading.
These measures include:
Sharing your information
We will not share your information with other agencies.
How long do we hold your personal information?
Greater Wellington will retain your survey responses to enable us to analyse trends over time for similar topics. We will delete your registration information once you opt out of the Panel.
Accessing and correcting your personal information
Once we have verified your identity, we will provide you with confirmation and access, unless we believe we should withhold the information under the Privacy Act 2020. We will deal with your request within 20 working days; and, if we decide to withhold, we will provide the reasons and supporting grounds.
Your rights to access and correct any personal information we hold are subject to the Privacy Act 2020.
For further information about this privacy statement and our related information practices, please contact us on firstname.lastname@example.org.
If you wish to access or correct your personal information, please contact our Principal Privacy Officer at email@example.com.
If you consider we have breached your privacy, or there is a privacy matter that we cannot resolve, you can make a complaint to the Privacy Commissioner at:
Phone 0800 803 909 (Monday to Friday 10am to 3pm)
Post Office of the Privacy Commissioner, PO Box 10094, Wellington 6143.
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